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Four Future Predications for Technology Use in Business Document Management

Four Future Predications for Technology Use in Business Document Management

"Documents now need to be optimised for more than just one screen size and resolution, and we can expect to see an improvement in the ways in which documents are formatted across a range of devices."
Joe Muddiman

By now, all businesses – both big and small, and no matter what sector they operate in – should understand the importance of document management. Businesses across the world are now outsourcing their document management in a bid to increase overall efficiency, reduce the risk of security breaches and remain compliant with data protection regulations such as GDPR.

But despite managed document services paving the way for efficient document management via outsourcing, it is still important for organisations to be prepared for what the future holds. The team at RADS Document storage have highlighted 4 document management trends you might see over the coming years.

Document Digitisation

This one’s pretty self-explanatory and most organisations will already have embraced digitisation in business. But in the following years, we can expect that digitisation will play a key role in your organisations success, so much so that neglecting to switch from paper to digital files could have seriously adverse effects on your business as company investors and partners foster a digital approach whilst you’re stuck in the past.

Paper-Light but not Paperless

Expecting to become completely paperless in business within the next few years is hopeful, yet completely unrealistic. We can however anticipate a paper-light system to take full effect in the future, especially when supported by an increase in digitised documents.

Unfortunately, paper still plays a huge part in day-to-day office life, and small, local, family-run businesses remain sceptical when introducing complicated tech-based systems. However if your business isn’t yet document management savvy, then there are a number of ways in which you can adopt a paper-light approach before going completely digital.

24/7 Access Anywhere in the World, On Any Device

Nowadays, work has become far more flexible, with employees working from home, abroad, between meetings and conferences or simply whilst they’re out-and-about. As a result, people now demand constant access to important files and documents, no matter where they are in the world. That is why it’s vital for document management to come fully equipped with cloud options, and we’ll see more importance placed on this in the coming months and years.

As technology advances, so must document management. People don’t just sit in an office working from a PC anymore, instead employees make use of smartphones, tablets and laptops when working, and as a result documents now need to be accessible via a number of devices.

New Social and Collaboration Features

Typically when collaborating on a document or project, people communicate via email, Skype or just a good-old fashioned phone call. But it can often be difficult to communicate with more than one person at a time with these types of networks, and even if you can, changes made to a document can become very confusing. But in the coming months and years, you can expect to see a number of organisations embracing collaboration tools in order to make document management much easier.

Business document storage and management plays a huge part in the operation of any business, and thanks to technological advances we can expect to see a number of new trends take full effect in the coming years which will help improve managed document services.